Copyright permissions must be established prior to uploading full-text articles and other works to DigitalCommons@UMaine.
Step 1: Create a bibliography of works for submission. For guidance with this step, visit the Get Started tab.
Step 2: Confirm each submission was created while the author/creator worked or studied at the University of Maine.
Step 3: For published articles, search Sherpa/RoMEO for copyright policies of the appropriate journals. For guidance using this resource, continue reading this page. For assistance with copyright checking, please contact your library liaison.
If no information is available in Sherpa/RoMEO, review the publisher's website about Open Access posting. As appropriate, contact the publisher in writing to request permission to self-archive in DigitalCommons@UMaine. Download a letter template, in pdf format, available from Fogler Library. Copies of letters granting copyright approval must be sent to the Technical Services Department, Fogler Library.
Step 6: For book chapters and conference proceedings, contact the appropriate publisher to request copyright permission. Download a letter template, in pdf format, available from Fogler Library. Copies of letters granting copyright approval must be sent to the Technical Services Department, Fogler Library.
Step 7: Once copyright permissions are established, proceed with uploading approved version of the content to DigitalCommons@UMaine.
Questions about checking copyrights? Contact your Library Liaison for assistance.
Sherpa-RoMEO is a free, collaborative website that compiles the copyright policies of over 2,800 peer-reviewed scholarly journals published worldwide.
Search Sherpa-RoMEO using the journal title or ISSN to check copyright policies for the journal in which your work was originally published.
If Sherpa-RoMEO indicates copyright clearance, the submissions may be ingested to DigitalCommons@UMaine.
If a journal does not appear in the Sherpa-RoMEO database, additional research is required to confirm copyright conditions prior to uploading content in Digital Commons. See the Step-by-Step Workflow below for guidance in this process.
Do you need help checking copyrights? Contact your Library Liaison for assistance.
What's what when it comes to determining which version of your peer-reviewed article can be uploaded to Digital Commons? Sherpa-RoMEO uses the following version definitions:
Author’s Pre-print = Pre-referreed paper, prior to any edits.
Post-print = Author's accepted manuscript (i.e. the final draft with all edits post-refereeing; no formatting).
Publisher's version = Publisher's formatted pdf (i.e. the published version the publisher paid to format).
General Conditions summaries in Sherpa-RoMEO vary from journal to journal and must be read carefully to determine whether or not a publisher permits use of the publisher’s formatted version of an article. A significant number of publishers do not permit use of the formatted version but do approve use of the Author’s Post-print (a.k.a. the final draft, post-refereeing) version.
In the example of American Anthropologist, pictured above and transcribed below, authors may upload an author’s preprint or post-print to the institutional website (i.e. Digital Commons). The original publisher copyright and source must be cited, however, and use of the publisher’s version is prohibited.
Sherpa-RoMEO provides a list of journals that allow use of publisher's formatted pdf files in institutional repositories.
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