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Self-Archiving in Digital Commons: Upload Content

The purpose of DigitalCommons@UMaine is to provide long-term access to the scholarly and creative output of University of Maine faculty and staff. Consult this suite of tutorial pages to learn how to archive your work.

In-person Training

In-Person Training is Available.

Fogler Library Technical Services staff is available at your convenience, to provide in-person training and phone support to faculty, staff, and students engaged in self-archiving.  Contact or call 207.581.1692 to schedule a training opportunity. Group and one-on-one training sessions are available.

Original Student Research

Graduate and undergraduate students are welcome to submit approved original research papers, poster presentations, and other scholarly and creative work to DigitalCommons@UMaine. Student work must be accompanied by an authorization form signed by a faculty advisor for each work being submitted to the repository. Learn more about submitting student work

Download an authorization form.
Directions to upload Student Work.

Step-by-Step Metadata Entry

My Account Window

Metadata Entry

  1. From your "My Account" page (illustrated above), select the "Upload" link.
  2. DigitalCommons@UMaine requests standard bibliographic data be entered into the fields provided (required data fields are flagged with red type).
  3. Select the Document Type from the drop-down menu.
  4. Enter the title of the work
  5. Enter the author's name.  Click the green plus sign (+) to add extra lines for multiple authors.  To edit an entry, click the pencil icon. To delete an entry, click the red (x) icon.
    • For UMaine authors and current staff members, enter a valid Email address.  This step allows for delivery of monthly download statistics.
  6. For a book or monograph, enter the edition of the work.
  7. Enter the name(s) of the editor(s), as appropriate.
  8. For published articles and book chapters, enter the title of the publication in which the work appears.
  9. Enter the publisher name for journals, books, and/or software.
  10. Enter publisher or author copyright statement using the copyright symbol (©) followed by the date of copyright and other pertinent information. 
  11. Enter the publication date
  12. Enter the publisher's location.
  13. Select the appropriate rights statement to communicate the copyright and reuse status of the digital object you are uploading. For additional explanation, please visit Rights Statements.
  14. If the work is not published in English, enter the language of publication.
  15. Enter the first and last page numbers for articles and book chapters.
  16. Enter the issue, publication, and volume numbers for journals in which published articles originally appeared.
  17. For conference proceedings, enter the location the conference was held as well as the sponsor.
  18. For software, provide the version number.
  19. Enter the embargo period (if any) for published articles.
    • No embargo period: if the publisher's embargo period has already expired.
    • 6 months, 1 year, 18 months, 2 years, or 3 years, depending on publisher stipulations in the author copyright agreement.  Digital Commons will automatically release the article from the date of upload.
  20. Enter appropriate keywords to facilitate discovery and indexing in Google. [Recommended: Enhances discoverability.]
  21. Select appropriate disciplines from the list provided. (Disciplines Taxonomy).
  22. Enter an abstract for the work.  For papers and articles, simply copy and paste the abstract into the field. [Recommended: Enhances discoverability.]
  23. Enter additional comments, as appropriate.
  24. Enter a Repository Citation if you wish to override the citation automatically generated by DigitalCommons@UMaine.
  25. Enter the original publisher citation.
  26. Enter a publisher's statement, as appropriate.
  27. Enter a work's DOI, if available.  [Recommended: Enhances discoverability.]
  28. Select the appropriate version of the work: pre-print, post-print (aka the author’s accepted manuscript), publisher's version, or other.
  29. If appropriate, indicate any Creative Commons License.
  30. Check peer-reviewed, as appropriate.
  31. Upload the file.
  32. If the work is streaming media, provide a link out to the video.
  33. If the work is streaming media, indicate the media format.
  34. If the work was previously published, select the appropriate response.
  35. Attach any additional files associated with the work (such as spreadsheets or photographs).
  36. Click submit.


Kimberly Sawtelle's picture
Kimberly Sawtelle
5729 Fogler Library
University of Maine
Orono, ME 04469-5729
Phone: 207-581-1692
Fax: 207-581-1653

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