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Self-Archiving in Digital Commons

The purpose of DigitalCommons@UMaine is to provide long-term access to the scholarly and creative output of University of Maine faculty and staff. Consult this suite of tutorial pages to learn how to archive your work.

Step-by-Step Metadata Entry

Metadata Entry (required fields in red)
My Account Window

Log into Digital Commons.

From your "My Account" page (illustrated above), select the "Upload" link (shown above).

DOCUMENT TYPE: Select the appropriate document type from the drop-down menu.

TITLE: Enter the title of the work

AUTHORS: Enter the author's name.  

  • Click the green plus sign (+) to add extra lines for multiple authors.  
  • Click the pencil icon to edit an entry.
  • Click the red (x) icon to delete an entry.
  • Enter a valid address (to receive download stats).
  • Enter "University of Maine" as the institution.

Author Metadata Fields

EDITION: For a book or monograph, enter the edition of the work.

EDITOR: Enter the name(s) for up to three editors, as appropriate.

PUBLICATION TITLE: For published articles and book chapters, enter the title of the publication in which the work appears.

PUBLISHER: Enter the publisher name for journals, books, and/or software.

RIGHTS AND ACCESS NOTE: Enter publisher or author copyright statement using the copyright symbol (©) followed by the date of copyright and other pertinent information. Copy and paste notes are available under the Rights Statements page of this LibGuide.

PUBLICATION DATE: Enter the publication date

PUBLISHER LOCATION: Enter the publisher's location.

RIGHTS STATEMENT: Select the appropriate rights statement to communicate the copyright and reuse status of the digital object you are uploading. For additional explanation, please visit the Rights Statements page.

Rights and Access Note Metadata Field

LANGUAGE: If the work is not published in English, enter the language of publication.

FIRST PAGE: Enter the first and last page numbers for articles and book chapters.

LAST PAGE: Enter the issue, publication, and volume numbers for journals in which published articles originally appeared.

ISSUE NUMBER: Enter the issue number from the original citation.

PUBLICATION NUMBER: Enter the article number, as appropriate.

VOLUME NUMBER: Enter the volume number from the original citation.

PLACE OF CONFERENCE: For conference proceedings, enter the location the conference was held as well as the sponsor.

CONFERENCE SPONSOR: Enter list of conference sponsors separated by commas.

SOFTWARE VERSION: For software, provide the version number.

EMBARGO PERIOD: Enter the embargo period (if any) for published articles. No embargo period: post immediately if the publisher's embargo period has expired. Digital Commons will automatically release the article from the date of upload.

Embargo Settings


KEYWORDS: Enter appropriate keywords to facilitate discovery and indexing in Google. 

DISCIPLINES: Select appropriate disciplines from the list provided. (Disciplines Taxonomy).

Disciplines Metadata Field

ABSTRACT/SUMMARY: Enhance discoverability. Enter an abstract for the work. For posters, papers, and articles, simply copy and paste the abstract into the field. 

Abstract Metadata Field

COMMENTS: Enter additional comments, as appropriate, including such things as funding sources, acknowledgements, etc.

REPOSITORY CITATION: Enter a Repository Citation if you wish to override the MLA citation automatically generated by DigitalCommons@UMaine.

CITATION/PUBLISHER ATTRIBUTION: Enter the original publisher citation.

PUBLISHER STATEMENT: Enter a publisher's statement, as appropriate. (Alternative field for publisher copyright statement using the copyright, if not entered in Rights field noted above.)

DOI: Enter a work's DOI, if available. This enhances discoverability and is required by some publishers.

VERSION: Select the appropriate version of the work: pre-print (aka the author’s accepted manuscript), post-print (aka final draft of author's manuscript post-refereeing), publisher's version, or other.

Version Metadata Field

CREATIVE COMMONS: If appropriate, indicate any Creative Commons License.

PEER REVIEWED: Check peer-reviewed, as appropriate.

UPLOAD FILE: Upload the file.

Upload File Option

STREAMING MEDIA: If the work is streaming media, provide a link out to the video.

MEDIA FORMAT: If the work is streaming media, indicate the media format. (YouTube and Vimeo platforms recommended to provide long-term stability for streaming media content.)

Streaming Media Upload

PUBLICATION STATUS: If the work was previously published, select the appropriate response.

ADDITIONAL FILES: Attach any additional files associated with the work (such as spreadsheets or photographs). Follow directions provided in pop-up window. Students must use this feature to upload advisor approval forms.

SUBMIT: Click submit to ingest content and queue for publication. Click cancel to cancel the upload.

REVIEW metadata in the Confirmation Page view.

  • If changes are required, click the EDIT SUBMISSION button.  This option is available only following the initial submission of content.
  • If you have more content to upload, click the MAKE ANOTHER SUBMISSION button to queue your submissions
  • When you are done uploading content, check the tick box next to each title ready for publication.
  • Click the PUBLISH & UPDATE SELECTED button only once to avoid duplication of files.

Publishing Queue

Congratulations! You have successfully submitted and published the public view in Digital Commons.  Allow 20-30 minutes for papers to become visible in the public interface.  New content may not be indexed until the following day.

In-person Training

Training is Available

In-person training via Zoom and phone support is available to faculty, staff, and students engaged in self-archiving. Contact to schedule a training opportunity. Group and one-on-one training sessions are available via Zoom.


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