Self-Archiving in Digital Commons

Log into Digital Commons.

From your "My Account" page (illustrated above), select the "Upload" link (shown above).

DOCUMENT TYPE: Select the appropriate document type from the drop-down menu.

TITLE: Enter the title of the work

AUTHORS: Enter the author's name.  

• Click the green plus sign (+) to add extra lines for multiple authors.  
• Click the pencil icon to edit an entry.
• Click the red (x) icon to delete an entry.
• Enter a valid maine.edu address (to receive download stats).
• Enter "University of Maine" as the institution.

EDITION: For a book or monograph, enter the edition of the work.

EDITOR: Enter the name(s) for up to three editors, as appropriate.

PUBLICATION TITLE: For published articles and book chapters, enter the title of the publication in which the work appears.

PUBLISHER: Enter the publisher name for journals, books, and/or software.

RIGHTS AND ACCESS NOTE: Enter publisher or author copyright statement using the copyright symbol (©) followed by the date of copyright and other pertinent information. Copy and paste notes are available under the Rights Statements page of this LibGuide.

PUBLICATION DATE: Enter the publication date. 

PUBLISHER LOCATION: Enter the publisher's location.

RIGHTS STATEMENT: Select the appropriate rights statement to communicate the copyright and reuse status of the digital object you are uploading. For additional explanation, please visit the Rights Statements page.

LANGUAGE: If the work is not published in English, enter the language of publication.

FIRST PAGE: Enter the first and last page numbers for articles and book chapters.

LAST PAGE: Enter the issue, publication, and volume numbers for journals in which published articles originally appeared.

ISSUE NUMBER: Enter the issue number from the original citation.

PUBLICATION NUMBER: Enter the article number, as appropriate.

VOLUME NUMBER: Enter the volume number from the original citation.

PLACE OF CONFERENCE: For conference proceedings, enter the location the conference was held as well as the sponsor.

CONFERENCE SPONSOR: Enter list of conference sponsors separated by commas.

SOFTWARE VERSION: For software, provide the version number.

EMBARGO PERIOD: Enter the embargo period (if any) for published articles. No embargo period: post immediately if the publisher's embargo period has expired. Digital Commons will automatically release the article from the date of upload.

 

KEYWORDS: Enter appropriate keywords to facilitate discovery and indexing in Google. 

DISCIPLINES: Select appropriate disciplines from the list provided. (Disciplines Taxonomy).

ABSTRACT/SUMMARY: Enhance discoverability. Enter an abstract for the work. For posters, papers, and articles, simply copy and paste the abstract into the field. 

COMMENTS: Enter additional comments, as appropriate, including such things as funding sources, acknowledgements, etc.

REPOSITORY CITATION: Enter a Repository Citation if you wish to override the MLA citation automatically generated by DigitalCommons@UMaine.

CITATION/PUBLISHER ATTRIBUTION: Enter the original publisher citation.

PUBLISHER STATEMENT: Enter a publisher's statement, as appropriate. (Alternative field for publisher copyright statement using the copyright, if not entered in Rights field noted above.)

DOI: Enter a work's DOI, if available. This enhances discoverability and is required by some publishers.

VERSION: Select the appropriate version of the work: pre-print (aka the author’s accepted manuscript), post-print (aka final draft of author's manuscript post-refereeing), publisher's version, or other.

CREATIVE COMMONS: If appropriate, indicate any Creative Commons License.

PEER REVIEWED: Check peer-reviewed, as appropriate.

UPLOAD FILE: Upload the file.

STREAMING MEDIA: If the work is streaming media, provide a link out to the video.

MEDIA FORMAT: If the work is streaming media, indicate the media format. (YouTube and Vimeo platforms recommended to provide long-term stability for streaming media content.)

PUBLICATION STATUS: If the work was previously published, select the appropriate response.

ADDITIONAL FILES: Attach any additional files associated with the work (such as spreadsheets or photographs). Follow directions provided in pop-up window. Students must use this feature to upload advisor approval forms.

SUBMIT: Click submit to ingest content and queue for publication. Click cancel to cancel the upload.

REVIEW metadata in the Confirmation Page view.

• If changes are required, click the EDIT SUBMISSION button.  This option is available only following the initial submission of content.
• If you have more content to upload, click the MAKE ANOTHER SUBMISSION button to queue your submissions
• When you are done uploading content, check the tick box next to each title ready for publication.
• Click the PUBLISH & UPDATE SELECTED button only once to avoid duplication of files.

Congratulations! You have successfully submitted and published the public view in Digital Commons.  Allow 20-30 minutes for papers to become visible in the public interface.  New content may not be indexed until the following day.

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